Ramp alternative for purchase orders and approvals
Procurer is a Ramp alternative for US companies that want purchase requests, approvals, purchase orders, receiving and invoice matching without paying for corporate cards, expense reports and a seat for every employee. Ramp sells procurement as an add-on to a paid plan, and the add-on price is not published. Procurer prices the whole purchasing workflow per company, from 149 USD a month, and exports approved bills to QuickBooks Online or Xero.
On this page
- 01What is the best Ramp alternative for purchasing?
- 02Why companies look for a Ramp alternative
- 03Ramp and Procurer side by side
- 04What purchasing costs in the first year for a 150 person company
- 05What Procurer covers for purchasing
- 06When to stay on Ramp and when to switch
- 07Choose a plan for how your company buys
- 08A first month when you keep Ramp for cards
- 09FAQ
What is the best Ramp alternative for purchasing?
The best Ramp alternative for purchasing depends on what you are replacing. If you only use Ramp to control what people buy, a purchase order tool with approvals, budgets and invoice matching at a flat company price costs less than Plus seats plus an add-on. Procurer does this from 149 USD a month. If you also need cards and bill pay, keep Ramp for those.
Why companies look for a Ramp alternative
Ramp is a spend platform built around corporate cards, with expenses, bill pay and procurement layered on top. That is a good fit when cards are the center of spending. Teams start comparing alternatives for a few specific reasons.
- Procurement is an add-on. Ramp lists it on the Plus and Enterprise plans as an extra, and the price appears only in a quote.
- Plus is priced per user at 15 USD a month plus a platform fee based on team size, so a company with 150 cardholders pays for 150 seats even if 40 people raise or approve purchases.
- Card spend is not the same as a purchase commitment. A PO is raised before the order, with scope, price and delivery terms, and many large purchases never go on a card.
- Finance wants to hold an invoice that does not match what was ordered and received, which is a PO and receiving question, not a card question.
- The company already has bill pay or a card program elsewhere and does not want to move it.
If those sound familiar, compare the purchasing workflow on its own. Our Ramp procurement pricing breakdown shows what is published and what is not.
Ramp and Procurer side by side
Prices for Ramp come from its public pricing page, read in November 2026. Procurer prices are list prices.
| Question | Ramp | Procurer |
|---|---|---|
| Core product | Corporate cards, expenses, bill pay, procurement add-on | Requests, approvals, POs, receiving, matching, bill export |
| Published pricing | Free, Plus at 15 USD per user a month plus a platform fee, Enterprise quoted | Team 149, Business 299, Scale 699 USD a month per company |
| Pricing basis | Per user plus platform fee | Per company, user accounts included |
| Procurement price | Add-on, not published | Included on every plan |
| Purchase orders | Add-on on Plus and Enterprise | On every plan |
| Three-way match | In the add-on, with Ramp purchase orders | Business and above |
| Corporate cards | Yes, unlimited cards | No |
| Bill pay and reimbursements | Yes | No |
| Accounting export | Integrations by plan | QuickBooks Online and Xero bill export |
| Best for | Companies that want one card led spend platform | Companies that want purchasing control at a known price |
- Core product
- RampCorporate cards, expenses, bill pay, procurement add-onProcurerRequests, approvals, POs, receiving, matching, bill export
- Published pricing
- RampFree, Plus at 15 USD per user a month plus a platform fee, Enterprise quotedProcurerTeam 149, Business 299, Scale 699 USD a month per company
- Pricing basis
- RampPer user plus platform feeProcurerPer company, user accounts included
- Procurement price
- RampAdd-on, not publishedProcurerIncluded on every plan
- Purchase orders
- RampAdd-on on Plus and EnterpriseProcurerOn every plan
- Three-way match
- RampIn the add-on, with Ramp purchase ordersProcurerBusiness and above
- Corporate cards
- RampYes, unlimited cardsProcurerNo
- Bill pay and reimbursements
- RampYesProcurerNo
- Accounting export
- RampIntegrations by planProcurerQuickBooks Online and Xero bill export
- Best for
- RampCompanies that want one card led spend platformProcurerCompanies that want purchasing control at a known price
Procurer does not issue cards or move money. It decides what may be bought, sends the PO, records what arrived and checks the invoice. Source for the Ramp column is Ramp's pricing page.
What purchasing costs in the first year for a 150 person company
A 150 person company where 70 people have a Ramp card and 25 raise, approve or receive purchases. Ramp Plus billed annually is 20 percent below the 15 USD list price, so the published part of the Ramp bill is as follows. The platform fee and the procurement add-on are not published and come on top.
| Line | Ramp Plus | Procurer Business |
|---|---|---|
| Seats counted | 70 users | 25 user accounts included |
| Published first year price, billed yearly | 10 080 USD (70 x 12 USD x 12 months) | 1 788 USD |
| Platform fee | Based on team size, not published | None |
| Procurement | Add-on, not published | Included |
| Corporate cards and bill pay | Included in the suite | Not included |
- Seats counted
- Ramp Plus70 usersProcurer Business25 user accounts included
- Published first year price, billed yearly
- Ramp Plus10 080 USD (70 x 12 USD x 12 months)Procurer Business1 788 USD
- Platform fee
- Ramp PlusBased on team size, not publishedProcurer BusinessNone
- Procurement
- Ramp PlusAdd-on, not publishedProcurer BusinessIncluded
- Corporate cards and bill pay
- Ramp PlusIncluded in the suiteProcurer BusinessNot included
This is not a like for like comparison, because Ramp includes cards and bill pay. The point is the size of the gap for the purchasing workflow alone. If cards already work for you, a separate purchasing tool can cost a fraction of moving every cardholder to Plus to unlock the add-on. For a head to head with another procurement tool, see Procurify versus Ramp.
What Procurer covers for purchasing
- Purchase requests with a vendor, items, quote attachment, cost center and GL account.
- Approval rules by amount, department, location, category and vendor, so no one approves their own request.
- Purchase orders sent to the vendor as a PDF, with change history.
- Receiving, in full or in part, recorded against each PO line.
- Three-way matching of PO, receipt and invoice on Business and above, with exceptions held for review.
- Budgets by department and GL account, with commitments and actuals, on Business and above.
- Approved bill export to QuickBooks Online and Xero.
- A read only audit log of requests, approvals, PO changes and edits.
Read more about approval workflows and three-way matching.
When to stay on Ramp and when to switch
Stay on Ramp if the corporate card is how your people buy, you want expenses, reimbursements and bill pay in one place, and the price of the procurement add-on fits the quote you received. Consolidation has value when it removes two or three tools.
Choose Procurer if the problem is narrower. People commit to vendors without approval, POs go out after the work is done, receiving is not recorded and invoices are paid without checking. You can keep your cards where they are and put purchasing control on top at a flat price. Many companies run a card program and a PO tool together, because cards cover small recurring spend and POs cover commitments.
Choose a plan for how your company buys
- Team, 149 USD a month or 888 USD yearly: requests, approvals, POs, receiving, department budgets and accounting export for one company.
- Business, 299 USD a month or 1 788 USD yearly: GL budgets, conditional approval rules, three-way matching and spend analytics.
- Scale, 699 USD a month or 4 188 USD yearly: up to 300 user accounts and 5 legal entities.
Compare the details on the pricing page. Teams on QuickBooks should also read how QuickBooks Online purchase order approval works.
A first month when you keep Ramp for cards
1. Import your vendors and GL accounts, and connect QuickBooks Online or Xero.
2. Name an approver for each department and the amount above which finance signs.
3. Put purchases above a threshold, for example 1 000 USD, on POs first. Leave card spend as it is.
4. Ask requesters to record receiving, then turn on invoice matching.
5. At month end review spend by vendor and department, and list what was bought outside a PO.
What is the best Ramp alternative for purchasing?
Pick a tool that approves the commitment, sends a PO, records receiving and holds a mismatched invoice. Procurer does that at a published company price from 149 USD a month. Choose a card led suite instead if you also want cards, expenses and bill pay from one vendor.
How much does Ramp procurement cost?
Ramp does not publish the procurement add-on price. Plus costs 15 USD per user a month plus a platform fee based on team size, with 20 percent off annual billing, and Enterprise is quoted. Ask for a written first year number that includes the add-on and the platform fee.
Is Ramp free?
Ramp has a free plan with cards and basic spend controls. Procurement is not part of it and is sold as an add-on to Plus or Enterprise. Plus includes a free 30 day trial according to Ramp's pricing page.
Can I use Procurer together with Ramp cards?
Yes. Procurer does not issue cards or pay bills, so it does not compete with a card program. Use it for purchase requests, approvals, POs and receiving, and export approved bills to QuickBooks Online or Xero. Card spend stays in Ramp.
Does Procurer do three-way matching?
Yes, on Business and above. It compares the PO, the recorded receipt and the vendor invoice, and holds an invoice that is above the agreed amount or for items not received. See three-way matching.
Is there a per-user price?
No. Procurer is priced per company. Team is 149 USD a month, Business 299 and Scale 699, and user accounts are included up to the plan limit, so occasional approvers do not add to the bill.
Put purchasing control on top of the cards you already have
Create your account, import your vendors and send the next purchase above your threshold through a request, an approval and a PO. Try the demo to see the process before choosing a plan.