Procurement software integrations with your accounting and tools
Procurement software earns its place when it fits between the tools you already run. Procurer handles the purchase from request to matched invoice, then hands the result to your accounting system as a bills import file with supplier, lines and GL coding. Approvers act from Slack or Microsoft Teams, people sign in with the identity provider you already use, and the API lets your own systems read and react. This page lists every integration and the plan that includes it.
Every integration and the plan that includes it
| Integration | What it does | Plan |
|---|---|---|
| QuickBooks Online | Approved purchase orders exported as a bills import file | Team and above |
| Xero | Approved purchase orders exported in the Xero bills import template | Team and above |
| NetSuite | Vendor bills exported as a NetSuite import file | Scale and above |
| Sage Intacct | AP bills exported as a Sage Intacct import file | Scale and above |
| CSV import and export | Suppliers, budgets, open POs in; every list and report out | Team and above |
| Invoice inbox by email | Supplier invoices read and matched to the PO | Business and above |
| Slack | Approve or reject requests in a message, status updates | Business and above |
| Microsoft Teams | Approve or reject requests in a message, status updates | Business and above |
| Google single sign-on | Sign in with Google Workspace accounts | Scale and above |
| Microsoft single sign-on | Sign in with Microsoft Entra ID accounts | Scale and above |
| API and webhooks | Read and create records, receive events | Scale and above |
| SAML SSO and SCIM | Any SAML identity provider, automatic user provisioning | Enterprise |
| Custom ERP file format | Bills export in the format your ERP imports | Enterprise |
- QuickBooks Online
- What it doesApproved purchase orders exported as a bills import filePlanTeam and above
- Xero
- What it doesApproved purchase orders exported in the Xero bills import templatePlanTeam and above
- NetSuite
- What it doesVendor bills exported as a NetSuite import filePlanScale and above
- Sage Intacct
- What it doesAP bills exported as a Sage Intacct import filePlanScale and above
- CSV import and export
- What it doesSuppliers, budgets, open POs in; every list and report outPlanTeam and above
- Invoice inbox by email
- What it doesSupplier invoices read and matched to the POPlanBusiness and above
- Slack
- What it doesApprove or reject requests in a message, status updatesPlanBusiness and above
- Microsoft Teams
- What it doesApprove or reject requests in a message, status updatesPlanBusiness and above
- Google single sign-on
- What it doesSign in with Google Workspace accountsPlanScale and above
- Microsoft single sign-on
- What it doesSign in with Microsoft Entra ID accountsPlanScale and above
- API and webhooks
- What it doesRead and create records, receive eventsPlanScale and above
- SAML SSO and SCIM
- What it doesAny SAML identity provider, automatic user provisioningPlanEnterprise
- Custom ERP file format
- What it doesBills export in the format your ERP importsPlanEnterprise
Plans: Team 149 USD per month, Business 299 USD, Scale 699 USD, Enterprise 1 299 USD. Full limits on pricing.
What goes from Procurer to your accounting system
Procurer does not replace your general ledger; it feeds it with purchases that are already approved. It works by file, not by a live connection:
- Out of Procurer: in Settings > Accounting, an admin picks a date range and, if needed, a department, and downloads the approved purchase orders as a bills file, one row per PO line, with supplier, PO number as bill number, bill date, due date, account and amount.
- Into accounting: you import the file with the standard bills import of your accounting program. QuickBooks Online and Xero both accept it as it is, and both can add suppliers they do not know yet.
- Never: Procurer never logs in to your accounting system or your bank, never asks for those passwords and never reads payment status back. Suppliers, departments and budgets are set up in Procurer.
Purchase orders stay in Procurer, where approvals, receiving and matching happen. QuickBooks Online and Xero files are on every plan; NetSuite and Sage Intacct files on Scale, with a file per legal entity for up to 5 legal entities. The QuickBooks details are on QuickBooks purchase order integration, and multi-level approvals for Xero companies are on Xero purchase order approval.
One purchase through the integrations
A 250 person company on Scale uses NetSuite, Slack and Microsoft single sign-on.
An engineer signs in with the company Microsoft account and requests two monitors for 780 USD, coded to the Engineering department.
The Engineering manager approves in Slack from the message Procurer sends.
The PO is emailed to the supplier; the supplier confirms it in the supplier portal.
The monitors arrive and the office manager records the receipt.
The invoice lands in the invoice inbox, matches the PO and the receipt, and goes into the next NetSuite bills file with the Engineering department.
Accounts payable imports the bills file in NetSuite and pays the bill there, and a webhook tells the internal asset register to create two asset records.
Nobody retyped the bill: it came in from the file.
Slack and Microsoft Teams approvals
From Business, approvers get each request as a message with the requester, supplier, amount, budget impact and attached quote, and approve or reject in the message with a comment. Requesters get status updates the same way. The decision is recorded in Procurer exactly as if it were made in the app, with the approver's name and time in the audit log. See purchase order approval software for how rules decide who gets the message.
Single sign-on, SCIM and roles
On Scale, people sign in with Google or Microsoft accounts, and custom roles let you define who can request, approve, buy, receive and manage suppliers. Enterprise adds SAML single sign-on with any SAML identity provider and SCIM provisioning, so accounts are created and removed from your directory automatically when people join or leave. Details are on the security and enterprise pages.
API, webhooks and CSV
On Scale and above, a REST API gives access to requests, purchase orders, receipts, invoices, suppliers and budgets, with API keys managed by admins. Webhooks send events as they happen: request approved, PO issued, receipt recorded, invoice matched, invoice held. Common uses are an asset register fed by received IT equipment, a data warehouse fed by spend, and an internal tool that creates requests for recurring purchases. On every plan, CSV import brings in suppliers, budgets and open POs, and CSV export takes out every list and report, so your data stays yours and you can export everything at any time.
Which accounting systems does Procurer work with?
Procurer exports bills files for QuickBooks Online and Xero on every plan, for NetSuite and Sage Intacct on Scale and Enterprise, and in a custom ERP file format on Enterprise. You import the file in your accounting program; there is no live connection.
Do purchase orders go to accounting?
Purchase orders, approvals, receiving and matching stay in Procurer. What accounting gets is a bills file built from the approved purchase orders, with supplier, dates, account and lines. Payments are made and tracked in your accounting system.
Which plan includes Slack and Microsoft Teams approvals?
Business, Scale and Enterprise. Approvers approve or reject in the message, and the decision is recorded in the audit log.
Do you support SSO?
Google and Microsoft single sign-on are on Scale. SAML SSO with any identity provider and SCIM provisioning are on Enterprise.
Is there an API?
Yes, a REST API and webhooks on Scale and Enterprise, covering requests, POs, receipts, invoices, suppliers and budgets.
Can we import data without an integration?
Yes. On every plan, suppliers, budgets and open POs can be imported from CSV files, and every list exports to CSV.
Export to accounting and start in days
Create your account, set up your suppliers and approval rules, and download your first bills file for your accounting system. Enterprise teams with SAML and a custom ERP choose Enterprise at 1 299 USD per month.