Purchase requisition software employees actually use
A purchase requisition is an internal request to buy something. It is the first step of every purchase and the one most often skipped, because the request form is too long, nobody knows where to send it and nobody can see what happened to it. Procurer is purchase requisition software built for the people who make requests, not only for the people who review them: a short form, a clear route and a status anyone can check.
A requisition form that takes one minute
The requester should only be asked what they actually know. Everything else comes from the system.
- What: an item from the catalog (Business and above) or a short description, quantity and estimated unit price.
- From whom: a supplier from the directory, or "suggest a supplier" if they do not know.
- For what: department, and project if your company tracks projects. The GL account is filled from the category.
- Why: an optional note and attachments such as a quote or a link.
- When: the date it is needed.
Before submitting, the requester sees the remaining budget and the approval chain the rules will build, so there are no surprises later. Admins can add custom fields such as cost center, asset tag or contract reference, and mark them as required for specific categories only.
"Where is my request?" answered without asking anyone
The most common reason people bypass requisitions is silence. Procurer shows each request as a timeline.
- Submitted, with the time.
- Waiting for approval, with the name of the person who has it now and how long they have had it.
- Approved, with every approver and their comment.
- Ordered, with the PO number and the date it was sent to the supplier.
- Received, fully or partially, and by whom.
Requesters get a notification at each step by email, and on Business and above in Slack or Microsoft Teams. Approvers who sit on a request past the reminder time you set get a reminder, and delegates cover holidays.
From requisition to purchase order without retyping
A requisition and a purchase order are different documents with different audiences: the requisition is internal, the PO goes to the supplier. In Procurer, the approved requisition becomes the PO. Purchasing reviews it, adjusts the final price or supplier if needed, and issues the PO. If the final price is higher than what was approved beyond your tolerance, the change goes back for approval. Several approved requisitions for the same supplier can be combined into one PO, for example five departments asking for office supplies in the same week. The difference between the two documents is explained in purchase requisition vs purchase order.
One requisition, three decisions
A marketing coordinator requests a trade show booth package for 14 800 USD from an events supplier the company has not used before. The form shows the marketing events budget with 22 000 USD remaining after commitments. Because the amount is over 10 000 USD, finance is added. Because the supplier has no completed onboarding, purchasing is added. The marketing director approves in Slack in the morning, purchasing asks the supplier for a W-9 and insurance certificate (collected through supplier onboarding on Scale), and finance approves after lunch. The PO is issued the same day and the requester sees every step without sending a single chat message.
What makes requisition software stick
- Nobody pays for a seat per requester. Up to 25 user accounts on Team, 100 on Business and 300 on Scale.
- The form adapts: fields appear only for the categories that need them.
- Catalog items fill themselves in, so a repeat purchase takes seconds.
- The status is visible, so people stop asking in chat.
- Finance enforces one rule: no invoice gets paid without an approved request behind it.
Plans
Team, 149 USD a month (1 488 USD yearly), gives up to 25 user accounts requisitions with 2 approval steps and department budgets. Business, 299 USD a month (2 988 USD yearly), adds catalogs, conditional rules with unlimited steps, Slack and Teams approvals and budgets by project and GL. Scale, 699 USD a month (6 948 USD yearly), adds supplier onboarding, RFQs, SSO and custom roles. Enterprise is available through sales.
What is purchase requisition software?
It is software employees use to request purchases internally. It routes each request to the right approvers, checks it against budget and turns approved requests into purchase orders.
Can requesters see the budget?
Yes. The form shows the remaining budget for the chosen department or project, counting commitments on Business and above. You can hide amounts from specific roles if you prefer.
Can someone request on behalf of a colleague?
Yes. A requester can submit on behalf of another employee, and both see the status. Approvals still follow the rules for the department being charged.
What if the requester does not know the supplier?
They choose "suggest a supplier" and purchasing picks one before the PO is issued. On Scale, purchasing can run an RFQ to several suppliers and compare quotes.
Can requisitions be required for services, not just goods?
Yes. Services, subscriptions and contractors use the same form. Service receipts are confirmed by the requester when the work is done, which releases the invoice for matching.
Give everyone one place to ask
Create your account and replace "can you order this for me" messages with requests you can track.