Purchase requisition software and purchase requisition tracking tool for every department
Procurer is purchase requisition software for US companies with 50 to 1 000 staff: a one-minute request form, approval routing by amount and department, a budget check before submit, and live tracking of every request until the PO is issued and the goods are received. It replaces email and spreadsheet requests with one requisition system that requesters actually use, and it works as purchasing requisition software for finance too: every approved requisition becomes a PO without retyping. Plans start at 149 USD a month per company with up to 25 user accounts, not per seat.
On this page
- 01A requisition form that takes one minute
- 02Purchase requisition tracking that answers where the request is
- 03From requisition to purchase order without retyping
- 04Purchase requisition tools compared on price and scope
- 05One requisition, three decisions
- 06What makes requisition software stick
- 07Plans
- 08FAQ
A requisition form that takes one minute
The requester should only be asked what they actually know. Everything else comes from the system.
- What: an item from the catalog (Business and above) or a short description, quantity and estimated unit price.
- From whom: a supplier from the directory, or "suggest a supplier" if they do not know.
- For what: department, and project if your company tracks projects. The GL account is filled from the category.
- Why: an optional note and attachments such as a quote or a link.
- When: the date it is needed.
Before submitting, the requester sees the remaining budget and the approval chain the rules will build, so there are no surprises later. Admins can add custom fields such as cost center, asset tag or contract reference, and mark them as required for specific categories only.
Purchase requisition tracking that answers where the request is
The most common reason people bypass requisitions is silence. Procurer shows each request as a timeline.
- Submitted, with the time.
- Waiting for approval, with the name of the person who has it now and how long they have had it.
- Approved, with every approver and their comment.
- Ordered, with the PO number and the date it was sent to the supplier.
- Received, fully or partially, and by whom.
Requesters get a notification at each step by email, and on Business and above in Slack or Microsoft Teams. Approvers who sit on a request past the reminder time you set get a reminder, and delegates cover holidays.
From requisition to purchase order without retyping
A requisition and a purchase order are different documents with different audiences: the requisition is internal, the PO goes to the supplier. In Procurer, the approved requisition becomes the PO. Purchasing reviews it, adjusts the final price or supplier if needed, and issues the PO. If the final price is higher than what was approved beyond your tolerance, the change goes back for approval. Several approved requisitions for the same supplier can be combined into one PO, for example five departments asking for office supplies in the same week. The difference between the two documents is explained in purchase requisition vs purchase order.
Purchase requisition tools compared on price and scope
Most mid-size companies shortlist a handful of requisition tools. Prices below come from vendor pricing pages or Vendr, and QuickBooks limits from Intuit's own documentation and staff answers.
| Option | Requisitions and approvals | Price model |
|---|---|---|
| Email and spreadsheets | No routing, no budget check, no audit trail | Free, paid for in staff time and missed approvals |
| QuickBooks Online | No requisition document; POs on Plus and Advanced, PO approval workflow on Advanced only | Included in QuickBooks plan |
| Procurer | Requests, rules by amount and department, budgets, POs, receiving on every plan | 149 to 1 299 USD per month per company, user accounts included |
| Tradogram | Requisitions and custom approvals on quoted Premium | Essentials 99 USD per month for 1 user |
| Precoro | Requests, approvals, budgets | Core from 499 USD per month billed annually |
| ProcureDesk | Requests, approvals, AP | Startup 830 USD per month billed yearly for 10 users |
| Procurify | Requests, approvals, AP, cards | Custom quote, reported median near 15 000 USD a year (Vendr) |
| Zip | Cross-functional intake with legal, security and IT review | Custom quote, reported median near 88 000 USD a year (Vendr) |
- Email and spreadsheets
- Requisitions and approvalsNo routing, no budget check, no audit trailPrice modelFree, paid for in staff time and missed approvals
- QuickBooks Online
- Requisitions and approvalsNo requisition document; POs on Plus and Advanced, PO approval workflow on Advanced onlyPrice modelIncluded in QuickBooks plan
- Procurer
- Requisitions and approvalsRequests, rules by amount and department, budgets, POs, receiving on every planPrice model149 to 1 299 USD per month per company, user accounts included
- Tradogram
- Requisitions and approvalsRequisitions and custom approvals on quoted PremiumPrice modelEssentials 99 USD per month for 1 user
- Precoro
- Requisitions and approvalsRequests, approvals, budgetsPrice modelCore from 499 USD per month billed annually
- ProcureDesk
- Requisitions and approvalsRequests, approvals, APPrice modelStartup 830 USD per month billed yearly for 10 users
- Procurify
- Requisitions and approvalsRequests, approvals, AP, cardsPrice modelCustom quote, reported median near 15 000 USD a year (Vendr)
- Zip
- Requisitions and approvalsCross-functional intake with legal, security and IT reviewPrice modelCustom quote, reported median near 88 000 USD a year (Vendr)
A requisition system pays for itself when more than a handful of people buy things. For a side-by-side on each vendor see the Procurify alternative, Precoro alternative and Zip procurement alternative pages.
One requisition, three decisions
A marketing coordinator requests a trade show booth package for 14 800 USD from an events supplier the company has not used before. The form shows the marketing events budget with 22 000 USD remaining after commitments. Because the amount is over 10 000 USD, finance is added. Because the supplier has no completed onboarding, purchasing is added. The marketing director approves in Slack in the morning, purchasing asks the supplier for a W-9 and insurance certificate (collected through supplier onboarding on Scale), and finance approves after lunch. The PO is issued the same day and the requester sees every step without sending a single chat message.
What makes requisition software stick
- Nobody pays for a seat per requester. Up to 25 user accounts on Team, 100 on Business and 300 on Scale.
- The form adapts: fields appear only for the categories that need them.
- Catalog items fill themselves in, so a repeat purchase takes seconds.
- The status is visible, so people stop asking in chat.
- Finance enforces one rule: no invoice gets paid without an approved request behind it.
Plans
Team, 149 USD a month (888 USD yearly), gives up to 25 user accounts requisitions with 2 approval steps and department budgets. Business, 299 USD a month (1 788 USD yearly), adds catalogs, conditional rules with unlimited steps, Slack and Teams approvals and budgets by project and GL. Scale, 699 USD a month (4 188 USD yearly), adds supplier onboarding, RFQs, SSO and custom roles. Enterprise is available through sales.
What is purchase requisition software?
It is software employees use to request purchases internally. It routes each request to the right approvers, checks it against budget and turns approved requests into purchase orders.
How much does purchase requisition software cost?
Purchase requisition software costs from about 100 USD to several thousand USD a month. Per seat tools charge for every requester, while Procurer charges per company: Team is 149 USD a month for up to 25 user accounts and Business is 299 USD for up to 100. Enterprise suites such as Coupa or Zip are quoted and often run 50 000 USD a year or more.
Does QuickBooks have purchase requisitions?
No. QuickBooks Online has no purchase requisition document. Purchase orders are available on Plus and Advanced, and a PO approval workflow only on Advanced, with one approver per condition. Companies on QuickBooks add a requisition system in front of it and export approved bills back. See QuickBooks Online purchase order approval.
What is the difference between a requisition system and a purchase order system?
A requisition system handles the internal request and its approval before money is committed. A purchase order system issues the approved order to the supplier and tracks receipt and invoice. Procurer does both: the approved requisition becomes the PO without retyping.
Can requesters see the budget?
Yes. The form shows the remaining budget for the chosen department or project, counting commitments on Business and above. You can hide amounts from specific roles if you prefer.
Which purchasing software supports requisition workflows with customizable approval chains?
Procurer supports requisition workflows with customizable approval chains on every plan. Team routes each requisition by amount and department through up to two approval steps, and Business adds unlimited steps with rules by category, project, GL account and supplier, so IT, facilities or grant purchases each follow their own chain. Plans cost 149 or 299 USD a month per company.
Can approval chains differ by department or location?
Yes. Each rule names who approves for which department, project or location and above which amount. A requisition from the warehouse can go to the site lead and then the operations director, while the same amount from marketing goes to the marketing head and finance, with no extra setup for the requester.
Can someone request on behalf of a colleague?
Yes. A requester can submit on behalf of another employee, and both see the status. Approvals still follow the rules for the department being charged.
What if the requester does not know the supplier?
They choose "suggest a supplier" and purchasing picks one before the PO is issued. On Scale, purchasing can run an RFQ to several suppliers and compare quotes.
Can requisitions be required for services, not just goods?
Yes. Services, subscriptions and contractors use the same form. Service receipts are confirmed by the requester when the work is done, which releases the invoice for matching.
Give everyone one place to ask
Create your account and replace "can you order this for me" messages with requests you can track.