Procurement software FAQ, questions answered

Procurer is procurement software for mid-size companies. It covers purchase requests, approval workflows, purchase orders, receiving, three-way invoice matching, budgets, supplier records and spend analytics in one system, and syncs approved bills to your accounting software.

Companies with roughly 50 to 1 000 employees that have outgrown purchasing by email and spreadsheet but do not need a six month enterprise suite rollout. The typical owner is the controller, the head of procurement or the CFO.

Most companies are running in days. You import suppliers from a CSV, pick approval rules from templates, set department budgets and connect your accounting system. Business and higher plans include an onboarding session.

Yes. Suppliers and open purchase orders come in from a CSV file. On Enterprise, we also migrate your historical POs and supplier records.

Yes. The live demo lets you route a purchase request through approvals, a budget check, a PO and an invoice match without signing up.

Per company tier, not per seat: Team 149 USD per month, Business 299 USD per month, Scale 699 USD per month, and Enterprise on a custom annual agreement. Yearly billing costs about two months less. Details are on the pricing page.

No. Each plan includes a pool of user accounts (25, 100 or 300), shared by requesters, approvers and finance, so there is no separate charge per requester.

No. Every plan is a paid subscription. The live demo is the way to try Procurer without paying, and plans are month to month.

Yes. Monthly plans stop at the end of the current month and yearly plans at the end of the paid year. You can export all your data before and after.

Yes, on Enterprise with annual billing. We accept your purchase order and complete your vendor forms. Other plans are paid by card.

Yes. Rules can depend on department, amount, category, project and supplier. Team supports up to 2 approval steps, Business and higher plans have unlimited steps and conditional rules. See approval workflows.

Yes, on Business and higher plans. Approvers get the request with amount, budget position and attachments, and approve or reject without opening Procurer.

Yes. Every purchase order goes to the supplier as a PDF by email, with your terms and PO number. On Scale, suppliers can also confirm POs in the supplier portal.

The requester and approvers see the remaining budget on the request before it is approved. Over budget requests are flagged and can be routed to finance for a budget decision.

Procurer compares the supplier invoice with the purchase order and the goods receipt, line by line, using your tolerance rules. Matched invoices are ready for payment, the rest are held for review with the reason. See three way match software.

Each receipt is recorded against the PO lines. An invoice is matched only against what has actually arrived, so a supplier who bills for 10 units after delivering 8 is held for review, while the 8 received units can be paid.

On Business and higher plans, each workspace has an invoice inbox. Suppliers or your team forward invoices there, Procurer reads the lines and matches them to the open PO. On Scale, suppliers can also upload invoices in the supplier portal.

QuickBooks Online and Xero on every plan. NetSuite and Sage Intacct on Scale and Enterprise. See all procurement software integrations.

Google and Microsoft single sign-on on Scale. SAML SSO and SCIM user provisioning on Enterprise.

Yes. Every request, approval, change, receipt and invoice decision is logged with the person and time, so your auditor can follow each purchase from request to payment. More on the security page.

Your data stays yours. You can export requests, purchase orders, suppliers and invoices in CSV at any time, including after you decide to cancel.