AI procurement software that does the reading
The most tedious part of procurement is reading: reading invoices to find the PO number, reading lines to see which PO line they belong to, reading descriptions to decide which GL account they go to, and reading the archive to make sure the same invoice was not paid last month. Procurer is AI procurement software that does that reading for your team and shows its work, while every decision to approve and pay stays with a person.
Four jobs the AI does in Procurer
- Invoice reading: suppliers email invoices to your Procurer inbox. The AI reads PDF and image invoices and extracts supplier, invoice number, date, due date, PO number, lines, quantities, unit prices, tax and total.
- Line matching: each invoice line is matched to the right PO line and receipt, even when the supplier describes it differently ("Dell Latitude 5450 i7" on the PO, "LAT5450-I7 notebook" on the invoice).
- Coding suggestions: invoices without a PO and lines without a clear category get a suggested GL account, category and department, based on the supplier, the description and how similar invoices were coded before.
- Duplicate detection: an invoice that looks like one already received (same supplier and amount, a similar number, a resent PDF) is held with a link to the earlier one before anyone pays it twice.
Invoice capture, line matching and coding suggestions are part of Business and above.
Every AI result shows where it came from
AI you cannot check is AI you cannot use in finance. In Procurer, every extracted field is shown next to the part of the invoice it came from, so a reviewer can confirm it at a glance. Every suggested code shows why it was suggested ("this supplier's last 6 invoices were coded to 6420 Software subscriptions"). Every line match shows the PO line it matched to and any difference in price or quantity. When confidence is low, the field is highlighted for review instead of being filled in silently.
A person approves every invoice for payment. The AI prepares; it does not pay.
Corrections are saved and improve the suggestions for that supplier.
The audit log records what the AI suggested and what the reviewer accepted or changed.
An invoice from inbox to approved bill
An office supplies invoice arrives by email at 7:40 in the morning: 23 lines, 2 184 USD, referencing PO-2026-0311. Procurer reads the PDF, finds the PO, and matches 21 lines directly. Two lines do not match cleanly: one is a substituted product at the same price, which the AI matches to the original PO line with a note; the other is a delivery charge that was not on the PO. The receipt shows everything was delivered. The invoice lands in the accounts payable queue with one question: accept the 18 USD delivery charge? The AP specialist accepts it, the suggested GL account for the delivery charge is confirmed, and the bill syncs to QuickBooks Online. The review took less time than opening the PDF would have.
Why duplicate detection matters
Duplicate payments rarely come from fraud. They come from ordinary habits: a supplier resends an invoice with "reminder" in the subject, an invoice is emailed to two people, a scanned copy and the original PDF both arrive, or the number is typed with a dash once and without it the next time. Procurer compares each incoming invoice with recent invoices from the same supplier on number, amount, date and lines, and holds any likely duplicate with the earlier invoice linked. Finance decides in one click whether it is a genuine second invoice or a copy.
What AI procurement software should not do
Procurer does not approve purchases, choose suppliers or send payments on its own. Approval rules are set by you and applied exactly as written; the AI does not change who approves what. Your invoices and purchasing data are used to serve your account, not to train models for other companies. The work that needs judgment (whether to buy, from whom, at what price) stays with your team. The AI handles the reading around it. For the rules side of the process, see procurement automation software.
Which plans include AI features
- Team, 149 USD a month: requests, approvals, POs, receiving and budgets for up to 25 user accounts. Invoices are entered or uploaded by your team.
- Business, 299 USD a month: invoice capture by email inbox with AI reading, line matching, GL coding suggestions, duplicate detection and three-way matching with tolerances, for up to 100 user accounts.
- Scale, 699 USD a month: everything in Business, plus supplier portal uploads, 5 legal entities and NetSuite and Sage Intacct sync, for up to 300 user accounts.
- Enterprise: SAML SSO, SCIM, DPA and security review support. Talk to sales.
Yearly billing: 1 488, 2 988 and 6 948 USD.
What is AI procurement software?
It is procurement software that uses AI for the reading-heavy tasks: extracting data from supplier invoices, matching invoice lines to purchase orders, suggesting GL codes and spotting duplicate invoices, with a person approving the result.
Does the AI approve invoices or payments?
No. The AI prepares invoices for review. Approvals follow your rules and are made by people, and payment happens in your accounting system or bank.
Which invoice formats can it read?
PDF invoices, including scanned ones, and image files such as photos of paper invoices, sent to your Procurer inbox by email or uploaded directly.
Is our data used to train AI models for others?
No. Your invoices and purchasing data are used to provide the service to your company and are not used to train models for other companies.
What happens when the AI is not sure?
Fields with low confidence are highlighted for review rather than filled in silently, and the reviewer's correction is saved for the next invoice from that supplier.
Stop reading invoices line by line
Create your account and let Procurer read, match and code your supplier invoices while your team approves.