Spend analytics software your CFO actually reads
Spend analytics is only as good as the data under it. In Procurer, every number comes from the purchase itself: the approved request, the purchase order, the receipt and the matched invoice, each already coded to a supplier, category, department and GL account. That means the report is ready the moment the invoice is matched, with no export, no cleanup and no pivot table. Spend analytics is included from the Business plan.
Spend by supplier, category, department and month
The spend analytics views answer the questions a CFO or Controller asks every month:
- By supplier: total spend, number of POs, average PO value and trend by month for each supplier. You see concentration (how much goes to the top ten suppliers) and the long tail of suppliers used once.
- By category: office supplies, IT hardware, software, professional services, facilities, freight or your own categories, with budget and spend side by side.
- By department: what each budget owner has spent and committed, against budget, per month and per quarter.
- By month: spend trend across the company, with committed spend on open POs shown separately so next month is not a surprise.
Every figure drills down to the purchase orders and invoices behind it, and every view exports to CSV.
Questions spend analytics answers in minutes
A good spend report is a list of decisions, not a chart. These are the questions procurement and finance teams bring to Procurer:
- Which suppliers do we buy the same category from, and could we consolidate to one with a better price?
- How much do we spend with suppliers outside the preferred list, and in which departments?
- Which purchases were made without a PO, and who made them?
- Which categories grew fastest this quarter, and do we have a budget for the rest of the year?
- How much is committed on open POs for next month?
For example, a company might find that three departments buy laptops from four different resellers at prices that differ by 180 USD per unit. Moving that category to one preferred supplier with an agreed price is a decision the report makes obvious, and the catalog then keeps it in place.
From spend report to preferred suppliers and catalogs
Analytics is where savings are found; catalogs are where they are kept. From Business, you can mark preferred suppliers per category and load catalogs with agreed prices. Requesters picking an item from the catalog get the agreed price on the PO automatically, and spend outside the catalog shows in the report as off-contract spend. On Scale, RFQs with quote comparison help you set the agreed price in the first place, and contracts linked to suppliers show the terms behind it. Supplier records themselves are covered on vendor management software.
Why spend data in Procurer is clean from the start
Spend analytics tools that import data from accounting spend most of their effort on cleanup: the same supplier under five names, invoices without categories, card spend with no owner. Procurer avoids most of that at the source.
- Suppliers come from one supplier directory, so each supplier has one record.
- Category, department, project and GL account are chosen on the request, not guessed afterwards.
- Every invoice is linked to a PO and a receipt from the Business plan, through three way match software.
- Multi-currency spend is converted at the invoice date for reporting, with the original currency kept.
With 2 legal entities on Business and 5 on Scale, you can view spend per entity or consolidated. See spend management software for the full control story.
Analytics next to budget control
Spend analytics looks back; budgets look forward. In Procurer they share the same data, so the department view shows spend, commitments and budget on one line. A category that is running hot shows up in the monthly trend and in the remaining budget on the next request, which is where the owner can act. Read more on budget control software.
What is spend analytics software?
It is software that shows where a company's money goes: by supplier, category, department and period. In Procurer, the reports are built from purchase orders and matched invoices, so they are current and already coded.
Which plan includes spend analytics?
Spend analytics by supplier, category, department and month is included from Business at 299 USD per month, and in Scale and Enterprise. Team includes department budgets and CSV export.
Can we export the data?
Yes. Every view and every underlying list of POs and invoices exports to CSV, and on Scale the API gives access to the same data for your own reporting tools.
Does it include spend that did not go through a PO?
Invoices synced from accounting without a PO show as non-PO spend, so you can see how much still happens outside the process and in which departments.
Can we report across legal entities?
Yes. Business includes 2 legal entities and Scale includes 5, with spend shown per entity or consolidated in one currency.
See where the money goes, every month
Create your account and let every purchase order and invoice feed a spend report your finance team trusts.