Coupa alternative sized for mid-size companies
Coupa is a well known business spend management suite built for large enterprises. If you are a company with 50 to 1 000 staff, you may need most of what it does for purchasing, without the scale, the procurement headcount or the implementation project that a suite of that size usually brings. Procurer is procurement software for exactly that range: purchase requests, approval workflows, purchase orders, receiving, three-way matching, budgets, supplier records and spend analytics, at published per company prices, set up in days.
What Coupa is built for
Coupa describes itself as a business spend management platform. In publicly known terms, it is a broad suite that covers procurement, invoicing, expenses, payments, sourcing, contracts, supply chain and spend analytics, with a large supplier network, aimed at large and global organizations. Suites of that breadth are typically sold by quote and rolled out through longer implementation projects, often with a partner. Coupa's modules, packaging and pricing change over time, so check Coupa's current offer on their own site before you compare.
Coupa alternative comparison: how Procurer differs
The table compares approach, not scores. It describes Procurer as it is and Coupa in general, publicly known terms.
| Topic | Coupa (general) | Procurer |
|---|---|---|
| Built for | Large and global enterprises | Mid-size companies, 50 to 1 000 staff |
| Scope | Broad spend suite across many modules | Procure to pay: request, approve, order, receive, match, analyze |
| Pricing | Typically by quote | Published: 149, 299 or 699 USD per month per company, Enterprise by quote |
| Setup | Typically a longer implementation project | Days: CSV import, rule templates, accounting connection |
| Accounting | Wide range of ERP connections | QuickBooks Online, Xero, NetSuite, Sage Intacct |
| Who uses it | Procurement teams in large organizations | Finance and operations teams, with every requester included |
- Built for
- Coupa (general)Large and global enterprisesProcurerMid-size companies, 50 to 1 000 staff
- Scope
- Coupa (general)Broad spend suite across many modulesProcurerProcure to pay: request, approve, order, receive, match, analyze
- Pricing
- Coupa (general)Typically by quoteProcurerPublished: 149, 299 or 699 USD per month per company, Enterprise by quote
- Setup
- Coupa (general)Typically a longer implementation projectProcurerDays: CSV import, rule templates, accounting connection
- Accounting
- Coupa (general)Wide range of ERP connectionsProcurerQuickBooks Online, Xero, NetSuite, Sage Intacct
- Who uses it
- Coupa (general)Procurement teams in large organizationsProcurerFinance and operations teams, with every requester included
For a wider buyer's view, read best procurement software and our guide on how to choose procurement software.
What a mid-size company gets from Procurer
Procurer focuses on the purchasing cycle that a mid-size finance team runs every day:
- Purchase requests anyone can fill in a minute, with custom fields and attachments.
- Approval workflows by amount and department on every plan, unlimited steps and conditional rules by category, project and supplier from Business. See purchase order approval software.
- Purchase orders created from the approved request and emailed to the supplier.
- Full and partial receiving against each PO line.
- Three-way matching with tolerance rules and invoice capture by email, from Business. See three way match software.
- Budgets with commitments and actuals, and spend analytics by supplier, category, department and month, from Business.
- On Scale: supplier portal, supplier onboarding with W-9, insurance and bank detail checks, contracts with renewal alerts, RFQs with quote comparison, 5 legal entities, NetSuite and Sage Intacct, SSO and an API.
- On Enterprise: SAML SSO and SCIM, custom approval matrices, segregation of duties rules, 99.9 percent uptime SLA, DPA, sandbox and migration of historical POs and suppliers.
Live in days, not a rollout project
A mid-size company rarely has a procurement systems team to run a long implementation. Procurer is set up by the people who will use it. In the first days, you import suppliers from a CSV or from accounting, choose approval rules from templates (for example manager over 1 000 USD, finance over 5 000 USD, CFO over 25 000 USD), load department budgets and connect QuickBooks Online, Xero, NetSuite or Sage Intacct. Then requesters start using the form. Business includes an onboarding session, Scale a dedicated onboarding manager, and Enterprise a sandbox and migration of historical POs and suppliers. The steps are on how it works.
When Coupa is the better fit
Choosing the smaller tool is not always right. Coupa, or another enterprise suite, is likely the better fit when:
- You operate across many countries and legal entities with complex tax and compliance needs in each.
- You need expenses, payments, treasury, supply chain planning and strategic sourcing events in one suite.
- Your suppliers already transact with you through a large supplier network and you rely on it.
- You have a procurement operations team and the budget for a full implementation program.
- Your ERP landscape needs connectors beyond QuickBooks Online, Xero, NetSuite and Sage Intacct.
If most of that list does not describe you, and you mainly need every purchase approved, ordered, received and matched before payment, Procurer is built for you. Companies in between can talk to sales about Enterprise.
Published prices per company
Procurer is priced per company tier, not per seat, so every requester can have an account within the plan limit. Team costs 149 USD per month (124 USD billed yearly) for up to 25 user accounts. Business costs 299 USD per month (249 USD billed yearly) for up to 100 user accounts and adds three-way matching and spend analytics. Scale costs 699 USD per month (579 USD billed yearly) for up to 300 user accounts. Enterprise is by quote. Every plan is a monthly or yearly subscription you can cancel any time. See pricing and procurement software features.
Is Procurer a Coupa alternative for mid-size companies?
Yes, for the procure to pay part: requests, approvals, purchase orders, receiving, three-way matching, budgets, suppliers and spend analytics, sized and priced for companies with 50 to 1 000 staff.
What does Coupa cost?
Pricing for a suite like Coupa is typically quoted per customer rather than published as a list. Check Coupa's current offer on their site for an accurate answer.
What does Procurer not do that a spend suite does?
Procurer does not run employee expense reimbursement, payment execution, treasury or supply chain planning. It hands matched bills to your accounting system, where payment happens.
How long does it take to switch to Procurer?
Days for most mid-size companies: import suppliers and open POs from CSV, choose approval rules, load budgets and connect accounting. Enterprise includes a sandbox and migration of historical POs and suppliers.
Can we run a trial before buying?
There is no free plan. The interactive demo lets you route a purchase request through approvals, budget and matching without an account, and plans are month to month with cancellation any time.
Procurement control without the enterprise rollout
Create your account and have purchase requests, approvals and matching running in days, or talk to sales about Enterprise.