Spend management platform that works before the money is spent
Most spend reports tell you what already happened. By the time an invoice reaches finance, the money was committed weeks ago and the only decision left is whether to pay. Procurer is a spend management platform built around the moment before the commitment: the request. Budget is checked there, approval happens there, and the amount moves into committed spend the moment a PO is issued.
Spent, committed and remaining, on every budget
A budget that only counts paid invoices is always too optimistic. Procurer tracks three numbers for every budget line, whether it is a department, a project or a GL account.
- Spent: invoices that have been matched and synced to your ledger.
- Committed: POs issued to suppliers but not yet invoiced. This is the number most spreadsheets miss.
- Remaining: the budget minus spent and committed, shown on every new request before anyone approves it.
Take a marketing budget of 180 000 USD for the year. Paid invoices total 96 000 USD, so a spreadsheet says 84 000 USD is left. But open POs for an agency retainer, an event booth and printed materials add 51 000 USD of commitments. The real remaining figure is 33 000 USD, and that is the figure the marketing director sees when a new 40 000 USD request arrives. On Business, a request that would take a budget below zero can be blocked, sent to an extra approver, or allowed with a warning.
Where a spend management platform actually controls spend
Control is not a report. It is a set of points in the process where a purchase can be stopped, redirected or approved with full information.
- On the request: remaining budget, preferred supplier and catalog price are shown before submission.
- On approval: rules by amount, category, project and supplier add the right people. A software subscription can require IT security review, a request to a new supplier can require purchasing.
- On the PO: nothing is sent to a supplier without a complete approval chain.
- On the invoice: price and quantity are checked against the PO and the receipt before the bill reaches accounting.
- On the renewal: on Scale, contracts linked to suppliers raise alerts before the renewal date, so a subscription does not renew by default.
Approval design is covered on purchase order approval workflows and budget setup on budgets.
Spend analytics your CFO can read in five minutes
On Business and above, spend analytics shows spend and commitments by supplier, category, department, project and month. The questions a CFO usually asks have a direct answer on one screen.
- Which suppliers take the largest share of spend this quarter, and how many departments buy from each?
- Which categories are growing month over month?
- How much was bought outside catalogs and preferred suppliers?
- Which departments are on track to exceed budget, counting commitments?
- How much is committed in open POs that finance should accrue at month end?
Every figure links through to the underlying POs and invoices, and any view exports to CSV. More on spend analytics.
How this differs from expense and card tools
Expense tools reimburse employees after they have paid, and corporate card tools control spend at the card swipe. Both are useful, but neither is built for supplier purchases: invoices on net 30 terms, partial deliveries, contracts and POs that suppliers expect. A spend management platform for procurement governs the larger and slower part of company spend, the purchases from suppliers, before anything is ordered. Many companies run both side by side, and Procurer can record card as the payment method on a request so card purchases still pass through budget and approval.
Pricing for a spend management platform
- Team, 149 USD a month: department budgets with remaining balance on every request, 2 approval steps, up to 25 user accounts.
- Business, 299 USD a month: budgets by department, project and GL with commitments, spend analytics, conditional approval rules, catalogs, up to 100 user accounts.
- Scale, 699 USD a month: 5 legal entities with intercompany purchasing, contracts with renewal alerts, API and webhooks, up to 300 user accounts.
- Enterprise: custom approval matrices and segregation of duties rules. Talk to sales.
Yearly plans cost 1 488, 2 988 and 6 948 USD, and the price is per company, not per seat.
What is a spend management platform?
It is software that controls and reports company spend: budgets, approvals, purchase orders, supplier invoices and analytics. Procurer focuses on supplier spend and controls it at the request, before a commitment is made.
Can budgets follow our fiscal year?
Yes. Budgets are set per fiscal year or per period, and you can split them by month or quarter. Budgets can be imported from a CSV exported from your planning spreadsheet.
What happens when a request goes over budget?
You choose per budget: block the request, add an extra approver such as the CFO, or allow it with a visible warning on the approval.
Does spend analytics include invoices without a PO?
Yes. Invoices sent to the Procurer inbox without a PO are captured, coded and shown in analytics, and they appear on a list for follow-up, so you can see how much spend still bypasses the process.
Which plan includes commitments?
Commitments by department, project and GL account are part of Business and above. Team shows department budgets with remaining balance.
See every commitment before it becomes an invoice
Create your account, load this year's budgets and see real remaining balances on every request.