Procurement management software for purchasing leaders
Running procurement is more than processing orders. A head of purchasing or a controller has to set policy, keep the supplier base in order, watch prices, manage contracts and prove to the CFO and the auditor that purchasing is under control. Procurer is procurement management software that gives the person in charge of purchasing the tools to manage the function, not just the transactions.
What a procurement leader manages, and where it lives in Procurer
| Responsibility | Where it lives in Procurer |
|---|---|
| Purchasing policy | Approval rules by amount, department, category, project and supplier |
| Supplier base | Supplier directory with contacts, terms, documents and spend history |
| Prices | Catalogs with agreed prices, checked on every invoice |
| Contracts | Contracts linked to suppliers with renewal alerts (Scale) |
| Competitive quotes | RFQs to several suppliers with quote comparison (Scale) |
| Compliance | Audit log, supplier onboarding checks, segregation of duties (Enterprise) |
| Reporting | Spend analytics by supplier, category, department and month |
- Purchasing policy
- Where it lives in ProcurerApproval rules by amount, department, category, project and supplier
- Supplier base
- Where it lives in ProcurerSupplier directory with contacts, terms, documents and spend history
- Prices
- Where it lives in ProcurerCatalogs with agreed prices, checked on every invoice
- Contracts
- Where it lives in ProcurerContracts linked to suppliers with renewal alerts (Scale)
- Competitive quotes
- Where it lives in ProcurerRFQs to several suppliers with quote comparison (Scale)
- Compliance
- Where it lives in ProcurerAudit log, supplier onboarding checks, segregation of duties (Enterprise)
- Reporting
- Where it lives in ProcurerSpend analytics by supplier, category, department and month
A weekly procurement review in fifteen minutes
Procurement management software should turn the weekly review into a short routine. This is what a purchasing manager at a 400-person distributor can check every Monday.
Requests waiting more than two days for approval, and who is holding them.
POs sent but not confirmed by the supplier, and POs past their delivery date.
Invoices held for price differences, grouped by supplier, to see whether one supplier keeps billing above agreed prices.
Purchases from suppliers outside the preferred list, by department.
Contracts with renewal dates in the next 90 days (Scale).
Budget lines where commitments are close to the limit.
Each list comes from the same records the rest of the company works in, so there is nothing to reconcile before the meeting.
Keeping the supplier base under control
Supplier sprawl happens quietly: every department adds its own vendor for the same thing, and the company loses its buying power. In Procurer, every supplier has one record with contacts, payment terms, tax documents, spend by month and the departments that buy from it. Purchasing can mark preferred suppliers per category and require an extra approval for requests to anyone else. On Scale, new suppliers go through onboarding before their first PO: a W-9, a certificate of insurance and bank details checked before any payment can go out. Duplicate supplier records are flagged when a new supplier matches an existing tax ID or bank account. More on supplier management software.
Policy you do not have to police
The traditional way to enforce a purchasing policy is to review exceptions after they happen. Procurement management software reverses that: the policy is configured once as rules and applied to every request automatically.
- Amount thresholds decide how many approvers a purchase needs.
- Category rules add specialists: IT for software, legal for contracts over a set value, safety for equipment.
- Supplier rules add purchasing when the supplier is new or not preferred.
- Budget rules decide what happens when a request exceeds the remaining budget.
- On Enterprise, custom approval matrices and segregation of duties rules handle regulated environments.
When the policy changes, you change the rule once and every new request follows it. Rule changes are recorded in the audit log with who made them.
What procurement management gives the CFO
A CFO does not need to see every PO. They need to know that spend is approved before it is committed, that budgets are respected, that suppliers are paid only for what was received at the agreed price, and that the audit trail is complete. Procurer answers each of those from one place: commitments against budget by department, invoices held and why, spend by supplier and category, and a record for every payment showing request, approvals, PO, receipt and invoice. See spend analytics and budgets.
Plans for procurement teams
- Team, 149 USD a month: the basics of a managed process for up to 25 user accounts: requests, 2 approval steps, POs, supplier directory, receiving, budgets.
- Business, 299 USD a month: catalogs and preferred suppliers, unlimited approval steps with conditional rules, three-way matching, spend analytics, up to 100 user accounts.
- Scale, 699 USD a month: supplier onboarding, supplier portal, contracts with renewal alerts, RFQs with quote comparison, custom roles, 5 legal entities, up to 300 user accounts.
- Enterprise: custom matrices, segregation of duties, SAML SSO, SCIM, SLA and a named customer success manager. Talk to sales.
Yearly billing: 1 488, 2 988 and 6 948 USD.
What is procurement management software?
It is software for running the purchasing function: purchasing policy, approvals, supplier records, contracts, quotes, purchase orders, invoice checks and reporting, with one record for every purchase and supplier.
How is this different from purchase order software?
Purchase order software handles individual orders. Procurement management software adds the tools to manage the function around them: supplier base, catalogs, contracts, RFQs, policy rules and reporting.
Can we track supplier price changes?
Yes. Catalog prices are checked on every invoice, and spend analytics shows unit prices by supplier over time, so creeping price increases become visible.
Do you support multiple legal entities?
Business supports 2 legal entities, Scale supports 5 with intercompany purchasing, and Enterprise has no limit.
Who configures the rules?
Your own admins, usually finance or purchasing. Rules are set in the admin area without code, and Business and Scale include an onboarding session to set them up with you.
Manage purchasing, not paperwork
Create your account and set your purchasing policy as rules your whole company follows.