Vendor management software inside your procurement process
A supplier is not a line in a spreadsheet. It is a set of contacts, payment terms, tax documents, insurance, bank details, agreed prices, open purchase orders, invoices and the spend that adds up behind them. Procurer keeps all of it on one supplier record, connected to the purchasing process, so the record stays current because it is used every day. Vendor management is part of every plan, with deeper supplier tools on Business and Scale.
One supplier record, used on every purchase
Every supplier in Procurer has one record, and every request, PO and invoice points to it.
- Company details, contacts per role (sales, accounts receivable, delivery) and the supplier's own account number for you.
- Payment terms and currency, applied to every PO automatically.
- Documents: W-9, certificates of insurance, signed agreements, price lists, each with an expiry date where it applies.
- Categories the supplier is used for and whether it is preferred in each.
- History: every PO, receipt, invoice and payment status, with total spend per month.
- Status: active, on hold, blocked. A blocked supplier cannot be chosen on a new request.
When a department asks to buy from someone new, the request can create a new supplier for procurement to approve, instead of a supplier being added in accounting after the invoice arrives.
Vendor management features by plan
The supplier tools grow with the plan, while the supplier record is the same on every one.
- Team, 149 USD per month: supplier directory with contacts, payment terms and documents, import from CSV, sync of suppliers with QuickBooks Online or Xero.
- Business, 299 USD per month: everything in Team, plus catalogs and preferred suppliers with agreed prices, and spend by supplier in spend analytics software.
- Scale, 699 USD per month: everything in Business, plus the supplier portal, supplier onboarding with W-9, insurance certificate and bank detail checks, contracts linked to suppliers with renewal alerts, and RFQs to several suppliers with quote comparison.
- Enterprise: custom approval matrices, segregation of duties rules and migration of historical suppliers and POs. Talk to sales.
Prices billed yearly are 124 USD, 249 USD and 579 USD per month. All limits are on the pricing page.
Supplier onboarding that protects payments
The most expensive supplier mistake is paying the wrong bank account. On Scale, new suppliers onboard through the portal: they submit their W-9, insurance certificate and bank details themselves, procurement reviews and approves, and only then can a PO be issued. Later changes to bank details require re-approval and are recorded in the audit log. Insurance certificates carry an expiry date, and both the supplier and the owner on your side are reminded before it lapses. On Team and Business, the same documents are stored on the supplier record, and supplier status can be set to on hold or blocked by procurement.
Preferred suppliers and agreed prices
Vendor management pays for itself when requesters use the suppliers you negotiated with. From Business, you mark preferred suppliers per category and load catalogs with agreed prices. A requester looking for toner, a laptop or a monthly cleaning contract sees the preferred supplier first, with the agreed price already on the line. Buying outside the preferred list is still possible, and approval rules can add a procurement step when it happens. On Scale, procurement contract management software links the contract behind each agreed price, with renewal alerts before the notice deadline.
A clean supplier list from day one
Most companies start with duplicates: the same supplier in accounting under two names, a supplier with three addresses, suppliers nobody has used in years. During setup, you import suppliers from a CSV or pull them from QuickBooks Online, Xero, NetSuite or Sage Intacct, and Procurer flags likely duplicates by name, tax ID and email domain before import. Suppliers without activity can be archived. From then on, new suppliers enter through one path and sync back to accounting, so the list stays clean. See procurement software integrations.
What is vendor management software?
It is software for keeping supplier information, documents, terms and performance in one place and controlling which suppliers can be used. In Procurer, the supplier record is part of the purchasing process, so it is updated by every PO and invoice.
Is this a vendor management system for contingent staff?
No. Procurer manages suppliers of goods and services for procurement and accounts payable. Staffing platforms that manage contractors and timesheets are a different category.
Which plan includes supplier onboarding with W-9 and bank checks?
Supplier onboarding with W-9, insurance certificate and bank detail checks, together with the supplier portal, is included in Scale and Enterprise.
Can we import our current supplier list?
Yes, on every plan, from a CSV or from your accounting system. Likely duplicates are flagged before import.
Can we block a supplier?
Yes. Setting a supplier to blocked prevents it from being chosen on new requests, while its history stays on the record.
One record for every supplier you pay
Try the demo to see a supplier on a purchase request, then create your account and import your supplier list.