Bill.com alternative for purchase orders and approvals
Procurer is a Bill.com alternative for US companies that need to control what gets bought before the bill arrives: purchase requests, approvals, purchase orders, receiving and invoice matching. Bill.com is built to capture, approve and pay vendor bills, and sells purchasing as a Procurement add-on or the 89 USD per user Corporate plan. Procurer prices the purchasing workflow per company, from 149 USD a month, does not charge per user or per payment and exports approved bills to QuickBooks Online or Xero.
On this page
- 01What is the best Bill.com alternative for purchase orders?
- 02Why companies look for a Bill.com alternative
- 03Bill.com and Procurer side by side
- 04Monthly cost for 5 finance users and 150 vendor payments
- 05What Procurer covers for purchasing
- 06When to stay on Bill.com and when to switch
- 07Choose a plan for how your company buys
- 08A first month when you keep Bill.com for payments
- 09FAQ
What is the best Bill.com alternative for purchase orders?
The best Bill.com alternative for purchase orders depends on which half of Bill.com you use. If you mainly need approval before the buy, a PO, a receipt and a held invoice, a purchasing tool at a flat company price costs less than per user seats plus an add-on. Procurer does this from 149 USD a month. If you also pay vendors and invoice customers in one place, keep Bill.com for that.
Why companies look for a Bill.com alternative
Bill.com is a strong accounts payable and receivable tool for small and mid-size US teams. Buyers who start from purchasing run into a few specific limits.
- Purchase orders are not on every plan. On Essentials and Team they sit in a Procurement add-on, and the pricing page gives no amount for it.
- Seats are paid per user. Corporate is 89 USD per user a month, so a finance team of 5 is 445 USD a month before fees, and approvers count as users.
- Payment fees apply on top. The page lists 0.59 USD per ACH or ePayment, 1.99 USD per check and 2.9 percent for pay-by-card, which matter if you only wanted the approval step.
- Matching is limited. Corporate lists 2-way matching, and automatic 3-way matching is tied to the Enterprise plan.
- Budget visibility at the moment of request is not what the product leads with. The approver should see what is left in the department or project budget before saying yes.
If you are weighing the plan details first, read our Bill.com purchase orders and plans guide.
Bill.com and Procurer side by side
Bill.com figures come from its public pricing page, read in November 2026. Procurer prices are list prices.
| Question | Bill.com | Procurer |
|---|---|---|
| Core product | Accounts payable, accounts receivable, payments, Procurement add-on | Requests, approvals, POs, receiving, matching, bill export |
| Published pricing | Essentials 49, Team 65, Corporate 89 USD per user a month, Enterprise custom | Team 149, Business 299, Scale 699 USD a month per company |
| Pricing basis | Per user plus payment fees | Per company, no transaction fees |
| Purchase orders | Add-on on Essentials and Team, included on Corporate | On every plan |
| Matching | 2-way on Corporate, automatic 2-way and 3-way on Enterprise | Three-way match on Business and above |
| Requesters | Unlimited free on Corporate | Included up to the plan limit |
| Pays vendors | Yes, ACH, check, card, international | No |
| Sends customer invoices | Yes | No |
| Accounting export | QuickBooks Online, Xero and others by plan | QuickBooks Online and Xero bill export |
| Best for | Small teams that want to capture and pay bills in one tool | Teams that want purchasing control at a known price |
- Core product
- Bill.comAccounts payable, accounts receivable, payments, Procurement add-onProcurerRequests, approvals, POs, receiving, matching, bill export
- Published pricing
- Bill.comEssentials 49, Team 65, Corporate 89 USD per user a month, Enterprise customProcurerTeam 149, Business 299, Scale 699 USD a month per company
- Pricing basis
- Bill.comPer user plus payment feesProcurerPer company, no transaction fees
- Purchase orders
- Bill.comAdd-on on Essentials and Team, included on CorporateProcurerOn every plan
- Matching
- Bill.com2-way on Corporate, automatic 2-way and 3-way on EnterpriseProcurerThree-way match on Business and above
- Requesters
- Bill.comUnlimited free on CorporateProcurerIncluded up to the plan limit
- Pays vendors
- Bill.comYes, ACH, check, card, internationalProcurerNo
- Sends customer invoices
- Bill.comYesProcurerNo
- Accounting export
- Bill.comQuickBooks Online, Xero and others by planProcurerQuickBooks Online and Xero bill export
- Best for
- Bill.comSmall teams that want to capture and pay bills in one toolProcurerTeams that want purchasing control at a known price
Procurer decides what may be bought, sends the PO, records what arrived and checks the invoice. It does not move money. Source for the Bill.com column is Bill.com's pricing page.
Monthly cost for 5 finance users and 150 vendor payments
A US company with 5 people who approve, receive or code bills, 20 requesters and 150 vendors paid by ACH each month. Only published items are counted, so every Bill.com total is a floor.
| Line | Bill.com Team plus add-on | Bill.com Corporate | Procurer Business |
|---|---|---|---|
| Platform per month | 325 USD (5 at 65 USD) | 445 USD (5 at 89 USD) | 299 USD |
| Procurement add-on | Not published | Included | Included |
| Fees on 150 ACH payments | About 88.50 USD (150 at 0.59 USD) | About 88.50 USD | None |
| Floor per month | 413.50 USD plus add-on | 533.50 USD | 299 USD |
| Pays vendors | Yes | Yes | No |
- Platform per month
- Bill.com Team plus add-on325 USD (5 at 65 USD)Bill.com Corporate445 USD (5 at 89 USD)Procurer Business299 USD
- Procurement add-on
- Bill.com Team plus add-onNot publishedBill.com CorporateIncludedProcurer BusinessIncluded
- Fees on 150 ACH payments
- Bill.com Team plus add-onAbout 88.50 USD (150 at 0.59 USD)Bill.com CorporateAbout 88.50 USDProcurer BusinessNone
- Floor per month
- Bill.com Team plus add-on413.50 USD plus add-onBill.com Corporate533.50 USDProcurer Business299 USD
- Pays vendors
- Bill.com Team plus add-onYesBill.com CorporateYesProcurer BusinessNo
The fee line is arithmetic on the listed 0.59 USD ACH rate. On these numbers Corporate costs about 234 USD a month more than Procurer Business, or roughly 2 800 USD a year. That difference buys Bill.com's payment rails. If you pay vendors from your bank or accounting system anyway, you are paying for rails you do not use. If Bill.com is how you pay, keep it and put purchasing in front of it.
What Procurer covers for purchasing
- Purchase requests with a vendor, items, quote attachment, cost center and GL account.
- Approval rules by amount, department, location, category and vendor, so no one approves their own request.
- Purchase orders sent to the vendor as a PDF, with change history.
- Receiving, in full or in part, recorded against each PO line, so a short shipment is not paid in full.
- Three-way matching of PO, receipt and invoice on Business and above, with exceptions held for review.
- Budgets by department and GL account, with commitments and actuals, on Business and above.
- Approved bill export to QuickBooks Online and Xero.
- A read only audit log of requests, approvals, PO changes and edits.
Read more about approval workflows and three-way matching.
When to stay on Bill.com and when to switch
Stay on Bill.com if it is how you capture and pay bills, your purchasing is light, and the quote for the Procurement add-on or Corporate fits. One tool for AP and AR has real value for a small finance team.
Choose Procurer if the problem starts earlier. People commit to vendors without approval, POs go out after the work is done, receiving is not recorded and invoices are paid without checking. Many companies run both: Procurer decides what is bought and whether the invoice is valid, and Bill.com sends the money. Teams on QuickBooks can see how QuickBooks Online purchase order approval works, and those on Xero can read about Xero purchase order approval.
Choose a plan for how your company buys
- Team, 149 USD a month or 888 USD yearly: requests, approvals, POs, receiving, department budgets and accounting export for one company.
- Business, 299 USD a month or 1 788 USD yearly: GL budgets, conditional approval rules, three-way matching and spend analytics.
- Scale, 699 USD a month or 4 188 USD yearly: up to 300 user accounts and 5 legal entities.
Compare the details on the pricing page.
A first month when you keep Bill.com for payments
1. Import your vendors and GL accounts, and connect QuickBooks Online or Xero.
2. Name an approver for each department and the amount above which finance signs.
3. Put purchases above a threshold, for example 1 000 USD, on POs first.
4. Ask requesters to record receiving, then turn on invoice matching.
5. Export approved bills and pay them from Bill.com as before. At month end list what was bought outside a PO.
What is the best Bill.com alternative for purchase orders?
Pick a tool that approves the request, sends a PO, records receiving and holds a mismatched invoice. Procurer does that at a published company price from 149 USD a month. Keep Bill.com if you also want it to pay vendors and send invoices.
How much does Bill.com cost?
Bill.com lists Essentials at 49 USD, Team at 65 USD and Corporate at 89 USD per user a month. Purchase orders need a Procurement add-on with no published price on Essentials and Team. Payment fees such as 0.59 USD per ACH payment are extra.
Does Bill.com have purchase orders?
Yes. Corporate and Enterprise include purchase requests, purchase orders, tolerance rules and 2-way matching. On Essentials and Team they come through a Procurement add-on whose price is not published, so ask for it in writing.
Can I use Procurer together with Bill.com?
Yes. Procurer does not pay vendors, so it does not replace Bill.com. Use it for requests, approvals, POs and receiving, then export approved bills to QuickBooks Online or Xero and pay them from the tool you already use.
Does Procurer charge per user?
No. Procurer is priced per company. Team is 149 USD a month, Business 299 and Scale 699, with user accounts included up to the plan limit, so occasional approvers and requesters do not add to the bill.
Does Procurer do three-way matching?
Yes, on Business and above. It compares the PO, the recorded receipt and the vendor invoice, and holds an invoice that is above the agreed amount or for items not received.
Put purchasing control in front of your payments
Create your account, import your vendors and send the next purchase above your threshold through a request, an approval and a PO. Try the demo to see the process before choosing a plan.