How much does Airbase cost?
Expect a quote, not a price list. Airbase publishes no dollar figure, and its pricing address redirects to Paylocity. Aggregators call the pricing custom, with volume pricing for 50 or more users, and show purchase orders on the highest tier. Ask for a written first year total that names every module you need.
What we could confirm about Airbase pricing in November 2026
We checked the vendor address, Paylocity's announcement and third party listings in November 2026. This is what holds up.
| Item | What we found | Source type |
|---|---|---|
| Owner | Paylocity completed the acquisition of Airbase on October 1, 2024 | Paylocity press release |
| Product scope | Bill pay and accounts payable automation, expense management, corporate cards and procurement | Paylocity press release |
| Pricing page | airbase.com/pricing returns a permanent redirect to paylocity.com/pricing | Our check of the live address |
| List price | None published | Vendor and listings |
| Plan names | Essentials, Growth and Enterprise on one listing, Standard, Premium and Enterprise on another | Third party listings that disagree |
| Purchase orders | Listed under Enterprise, with advanced approval policies by location, vendor, category and department | SpotSaaS listing, not confirmed by the vendor |
| Volume terms | Custom contract and dedicated onboarding for 50 or more users | SpotSaaS listing |
| Free trial | Reported as not available | SpotSaaS listing, sources conflict on a free plan |
- Owner
- What we foundPaylocity completed the acquisition of Airbase on October 1, 2024Source typePaylocity press release
- Product scope
- What we foundBill pay and accounts payable automation, expense management, corporate cards and procurementSource typePaylocity press release
- Pricing page
- What we foundairbase.com/pricing returns a permanent redirect to paylocity.com/pricingSource typeOur check of the live address
- List price
- What we foundNone publishedSource typeVendor and listings
- Plan names
- What we foundEssentials, Growth and Enterprise on one listing, Standard, Premium and Enterprise on anotherSource typeThird party listings that disagree
- Purchase orders
- What we foundListed under Enterprise, with advanced approval policies by location, vendor, category and departmentSource typeSpotSaaS listing, not confirmed by the vendor
- Volume terms
- What we foundCustom contract and dedicated onboarding for 50 or more usersSource typeSpotSaaS listing
- Free trial
- What we foundReported as not availableSource typeSpotSaaS listing, sources conflict on a free plan
The honest reading is that the plan names and what sits in each plan are not reliable from outside the sales process. One listing says purchase orders come with the highest tier. Confirm that in writing before you build a business case on it.
What the numbers around Airbase mean
Some review sites quote a monthly range for mid-sized companies. We do not repeat a figure here because none of them cites an Airbase quote, an order form or a customer invoice, and the vendor price page no longer exists on Airbase's own site. A number without a source is not a budget.
What you can reason about is the structure. Airbase is a spend platform that bundles corporate cards, bill pay, expense reports and procurement. The price covers all of it, so a team that only needs request, approval and purchase order control is paying for modules it will not use. That is not a flaw in the product, it is what a suite is.
Questions to ask for an Airbase quote
Because the answer lives in the order form, ask for these in writing so you can compare two vendors line by line.
- Which plan includes purchase orders, and are they in your quote or an add-on?
- Is the fee per user, per transaction, per module or a bundle, and what happens at 50 users and above?
- What is the first year total, including onboarding, training and integration with your ledger?
- Which accounting systems are included, and is your ledger one of them?
- How are cards, bill pay and procurement priced when you only want one of them?
- What changed after the Paylocity acquisition: product roadmap, support model, contract terms?
- What are the renewal terms, the notice period and the cap on increases?
- What happens to your data and supplier records if you leave?
First year cost for a 60 person company that needs purchasing control
Take a company with 60 employees, 15 people who request or approve purchases, about 300 supplier invoices a month and QuickBooks Online as the ledger.
| Item | Airbase | Procurer Team | Procurer Business |
|---|---|---|---|
| Monthly price | Quote only, no public figure | 149 USD | 299 USD |
| First year at monthly rate | Ask for the order form | 1 788 USD | 3 588 USD |
| Billed yearly | Ask for the order form | 888 USD | 1 788 USD |
| Corporate cards and bill pay | Part of the suite | Not included | Not included |
| Purchase orders | Reported on the top tier, confirm | Yes | Yes |
| Three-way matching | Ask what the quote includes | No | Yes |
- Monthly price
- AirbaseQuote only, no public figureProcurer Team149 USDProcurer Business299 USD
- First year at monthly rate
- AirbaseAsk for the order formProcurer Team1 788 USDProcurer Business3 588 USD
- Billed yearly
- AirbaseAsk for the order formProcurer Team888 USDProcurer Business1 788 USD
- Corporate cards and bill pay
- AirbasePart of the suiteProcurer TeamNot includedProcurer BusinessNot included
- Purchase orders
- AirbaseReported on the top tier, confirmProcurer TeamYesProcurer BusinessYes
- Three-way matching
- AirbaseAsk what the quote includesProcurer TeamNoProcurer BusinessYes
We cannot put a dollar figure in the Airbase column and we will not guess one. The Procurer columns are list prices. If cards and bill pay are already settled elsewhere, the question is whether a suite is worth paying for just to unlock purchase orders.
When Airbase makes sense and when it does not
Request an Airbase quote if you want corporate cards, expense reports, bill pay and procurement from one vendor, you are comfortable with a sales led contract, and your finance team will use most of the modules. Consolidating tools can be worth a premium if it removes two or three subscriptions and a reconciliation step.
Choose a published price tool if your problem is narrower. People buy without approval, POs go out late, and invoices are paid without checking what arrived. Procurer's Team plan covers requests, approvals, POs and receiving for 149 USD a month per company, and it exports approved bills to QuickBooks Online or Xero.
Whichever route you take, put a number on the first year before the demo. A simple AI budget and cash forecast built from your QuickBooks or Xero data shows how much room the ledger has for a new software line.
Airbase versus a flat priced purchasing tool
| Question | Airbase | Procurer |
|---|---|---|
| Public price list | No, quote based | Yes, 149, 299 and 699 USD a month |
| Pricing basis | Quoted, volume terms at 50 or more users reported | Per company, not per seat |
| Scope | Cards, bill pay, expenses and procurement | Requests, approvals, POs, receiving and bill export |
| Purchase orders | Reported on the top tier | On every plan |
| Three-way matching | Ask your rep | Business and above |
| Setup | Onboarding led by the vendor | Self serve, start the same day |
| Best for | Teams that want one spend platform | Teams that want a known price for purchasing control |
- Public price list
- AirbaseNo, quote basedProcurerYes, 149, 299 and 699 USD a month
- Pricing basis
- AirbaseQuoted, volume terms at 50 or more users reportedProcurerPer company, not per seat
- Scope
- AirbaseCards, bill pay, expenses and procurementProcurerRequests, approvals, POs, receiving and bill export
- Purchase orders
- AirbaseReported on the top tierProcurerOn every plan
- Three-way matching
- AirbaseAsk your repProcurerBusiness and above
- Setup
- AirbaseOnboarding led by the vendorProcurerSelf serve, start the same day
- Best for
- AirbaseTeams that want one spend platformProcurerTeams that want a known price for purchasing control
How much does Airbase cost?
Airbase publishes no price. Its old pricing address redirects to Paylocity, and third party listings call the pricing custom. We found no sourced figure, so ask for a written first year quote that names every module, onboarding and the renewal terms before you compare it with other tools.
How much does Airbase cost?
Airbase publishes no price. Its old pricing address redirects to Paylocity, and third party listings call the pricing custom. We found no sourced figure, so ask for a written first year quote that names every module, onboarding and the renewal terms before you compare it with other tools.
Is Airbase owned by Paylocity?
Yes. Paylocity announced the completion of its acquisition of Airbase on October 1, 2024. Paylocity describes Airbase as finance and spend management software that combines bill pay, accounts payable automation, expense management, corporate cards and procurement.
Does Airbase have purchase orders?
One third party listing places purchase orders on the Enterprise tier, with approval rules by location, vendor, category and department. The vendor does not confirm this on a public price page, so ask which plan includes purchase orders and whether they are in your quote.
Does Airbase have a free trial?
One listing reports no free trial and another mentions a free plan, so the sources conflict. Ask your sales contact whether a pilot or sandbox is part of the evaluation before you sign.
What is a cheaper alternative to Airbase for purchasing?
Procurer is a lower priced option if you need requests, approvals, POs and receiving. Team costs 149 USD monthly, Business 299 and Scale 699 per company. It has no corporate cards or bill pay. Compare modules, matching depth and your ledger before choosing.