Airbase alternative for purchase orders at a published flat price
Procurer is an Airbase alternative for US companies that want control over what gets bought, without buying a full spend platform. Airbase bundles corporate cards, bill pay, expenses and procurement, and publishes no price, so you learn the number from a sales quote. Procurer covers purchase requests, approvals, purchase orders, receiving and invoice matching at a published company price from 149 USD a month, and exports approved bills to QuickBooks Online or Xero.
On this page
- 01What is the best Airbase alternative for purchasing?
- 02Why companies look for an Airbase alternative
- 03Airbase and Procurer side by side
- 04What a 60 person company can budget today
- 05What Procurer covers for purchasing
- 06When to stay on Airbase and when to switch
- 07Choose a plan for how your company buys
- 08A first month when you leave the suite for purchasing
- 09FAQ
What is the best Airbase alternative for purchasing?
The best Airbase alternative for purchasing depends on whether you want the card and expense modules. If the problem is people buying without approval, POs sent late and invoices paid without a receipt, a purchasing tool at a flat company price does the job for less than a suite. Procurer starts at 149 USD a month. If you want cards, expenses and bill pay in one system, stay with a suite.
Why companies look for an Airbase alternative
Airbase is a spend management suite that Paylocity acquired, with the acquisition completed on October 1, 2024. Buyers who start from purchasing usually raise the same few points.
- There is no public price. The old airbase.com/pricing address now redirects to Paylocity's pricing page, so the number comes from a quote.
- Plan contents are unclear from outside the sales process. Third party listings disagree on plan names, and one places purchase orders on the top tier only.
- A suite means paying for modules you may not use. If cards and bill pay are settled elsewhere, the procurement piece carries the whole price.
- Volume terms and onboarding are vendor led, which fits a large rollout more than a 40 person team that wants to start this week.
- The product sits inside a payroll company now, so ask what changed in roadmap, support and contract terms.
If you are still weighing the numbers, read our Airbase pricing breakdown.
Airbase and Procurer side by side
Airbase facts come from Paylocity's announcement, the redirect of the old pricing page and third party listings, checked in November 2026. Procurer prices are list prices.
| Question | Airbase | Procurer |
|---|---|---|
| Core product | Corporate cards, bill pay, expenses, procurement | Requests, approvals, POs, receiving, matching, bill export |
| Published pricing | None, quote based | Team 149, Business 299, Scale 699 USD a month per company |
| Pricing basis | Quoted, volume terms reported at 50 or more users | Per company, no per user fee |
| Purchase orders | Reported on the top tier, confirm in writing | On every plan |
| Three-way match | Ask your rep | Business and above |
| Corporate cards | Yes | No |
| Pays suppliers | Yes | No |
| Setup | Vendor led onboarding | Self serve, start the same day |
| Best for | Teams that want one spend platform | Teams that want purchasing control at a known price |
- Core product
- AirbaseCorporate cards, bill pay, expenses, procurementProcurerRequests, approvals, POs, receiving, matching, bill export
- Published pricing
- AirbaseNone, quote basedProcurerTeam 149, Business 299, Scale 699 USD a month per company
- Pricing basis
- AirbaseQuoted, volume terms reported at 50 or more usersProcurerPer company, no per user fee
- Purchase orders
- AirbaseReported on the top tier, confirm in writingProcurerOn every plan
- Three-way match
- AirbaseAsk your repProcurerBusiness and above
- Corporate cards
- AirbaseYesProcurerNo
- Pays suppliers
- AirbaseYesProcurerNo
- Setup
- AirbaseVendor led onboardingProcurerSelf serve, start the same day
- Best for
- AirbaseTeams that want one spend platformProcurerTeams that want purchasing control at a known price
Procurer decides what may be bought, sends the PO, records what arrived and checks the invoice. It does not issue cards or move money. Source for the Airbase column is Paylocity's announcement of the acquisition.
What a 60 person company can budget today
Take a company with 60 employees, 15 people who request or approve purchases, about 300 supplier invoices a month and QuickBooks Online as the ledger. It wants requests, approvals, POs and receiving.
| Line | Airbase | Procurer Team | Procurer Business |
|---|---|---|---|
| Price you can put in a budget today | No public figure | 149 USD a month | 299 USD a month |
| First year billed monthly | Ask for the order form | 1 788 USD | 3 588 USD |
| First year billed yearly | Ask for the order form | 888 USD | 1 788 USD |
| Three-way matching | Ask what the quote includes | No | Yes |
| Corporate cards and bill pay | Part of the suite | Not included | Not included |
- Price you can put in a budget today
- AirbaseNo public figureProcurer Team149 USD a monthProcurer Business299 USD a month
- First year billed monthly
- AirbaseAsk for the order formProcurer Team1 788 USDProcurer Business3 588 USD
- First year billed yearly
- AirbaseAsk for the order formProcurer Team888 USDProcurer Business1 788 USD
- Three-way matching
- AirbaseAsk what the quote includesProcurer TeamNoProcurer BusinessYes
- Corporate cards and bill pay
- AirbasePart of the suiteProcurer TeamNot includedProcurer BusinessNot included
We do not put a dollar figure in the Airbase column, because no sourced one exists. The Procurer columns are arithmetic on list prices. If cards and bill pay are already settled, the question is whether a suite is worth paying for just to unlock purchase orders.
What Procurer covers for purchasing
- Purchase requests with a vendor, items, quote attachment, cost center and GL account.
- Approval rules by amount, department, location, category and vendor, so no one approves their own request.
- Purchase orders sent to the vendor as a PDF, with change history.
- Receiving, in full or in part, recorded against each PO line.
- Three-way matching of PO, receipt and invoice on Business and above, with exceptions held for review.
- Budgets by department and GL account, with commitments and actuals, on Business and above.
- Approved bill export to QuickBooks Online and Xero.
- A read only audit log of requests, approvals, PO changes and edits.
Read more about approval workflows and three-way matching.
When to stay on Airbase and when to switch
Stay on Airbase if you want corporate cards, expense reports, bill pay and procurement from one vendor, your finance team will use most modules, and you are comfortable with a sales led contract. Consolidating two or three subscriptions can justify a premium.
Choose Procurer if the problem is narrower and starts earlier. People commit to vendors without approval, POs go out after the work is done, receiving is not recorded and invoices are paid unchecked. Many companies keep their card and payment tools and add a PO tool in front of them. Teams on QuickBooks can see how QuickBooks Online purchase order approval works, and anyone comparing other platforms can read the Bill.com alternative page.
Choose a plan for how your company buys
- Team, 149 USD a month or 888 USD yearly: requests, approvals, POs, receiving, department budgets and accounting export for one company.
- Business, 299 USD a month or 1 788 USD yearly: GL budgets, conditional approval rules, three-way matching and spend analytics.
- Scale, 699 USD a month or 4 188 USD yearly: up to 300 user accounts and 5 legal entities.
Compare the details on the pricing page.
A first month when you leave the suite for purchasing
1. Import your vendors and GL accounts, and connect QuickBooks Online or Xero.
2. Name an approver for each department and the amount above which finance signs.
3. Put purchases above a threshold, for example 1 000 USD, on POs first.
4. Ask requesters to record receiving, then turn on invoice matching.
5. At month end review spend by vendor and department, and list what was bought outside a PO.
What is the best Airbase alternative for purchasing?
Pick a tool that approves the commitment, sends a PO, records receiving and holds a mismatched invoice. Procurer does that at a published company price from 149 USD a month. Keep a suite if you also want corporate cards, expense reports and bill pay in one place.
How much does Airbase cost?
Airbase publishes no price. Its pricing address redirects to Paylocity and third party listings call the pricing custom. We found no sourced figure, so ask for a written first year quote naming every module, onboarding and renewal terms.
Does Airbase have purchase orders?
One third party listing places purchase orders on the top tier, with approval rules by location, vendor, category and department. The vendor does not confirm this on a public price page, so ask which plan includes them.
Can I use Procurer together with Airbase?
Yes. Procurer does not issue cards or move money. You can run requests, approvals, POs and receiving in Procurer and keep cards or bill pay elsewhere, exporting approved bills to QuickBooks Online or Xero.
Does Procurer charge per user?
No. Procurer is priced per company. Team is 149 USD a month, Business 299 and Scale 699, with user accounts included up to the plan limit, so occasional approvers do not add to the bill.
Does Procurer do three-way matching?
Yes, on Business and above. It compares the PO, the recorded receipt and the vendor invoice, and holds an invoice that is above the agreed amount or for items not received.
Put a published purchasing price in your budget
Create your account, import your vendors and send the next purchase above your threshold through a request, an approval and a PO. Try the demo to see the process before choosing a plan.